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SLA use for Subject Line

  • December 8, 2023
  • 4 replies
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Kristy11

Hello, 

I am hoping for assistance or advise in setting up an SLA by the subject line of a ticket.  

We are using ZenDesk as our main ticking option for customer service.  We are currently using another service in which creates tickets with the same subject line (almost) for each new ticket.  These tickets require a hold time so they can be investigated (shipping issues for instance).  Unfortunately, these tickets are breaching and we are unable to find the right setting.

We only need to set a longer SLA time for these certain posts, an example of a tick subject would be: Shipping Incident -12345  and Shipping Incident 9876

Is there a way that I am not seeing that we can set and SLA breach time specifically for these posts only, where they can be singled out just with a partial subject line or otherwise?  

I appreciate any advise! 

4 replies

Sydney11
  • December 12, 2023

The best way that I can see is that you have a trigger looking for that specific subject line and then it adds a tag/field. Then within SLAs, you can add that tag/field as an option so that the SLA only applies to the tickets with the specific tag


  • December 12, 2023

You can define an SLA based on the subject of a ticket in Zendesk by following these steps:

  • In Admin Center, click Objects and rules in the sidebar, then select Business rules > Service level agreements.
  • Click Add policy and enter a Policy Name and a Description (optional).
  • Select the Conditions for the policy. You can use the Ticket: Subject condition to match tickets based on the subject text. For example, you can enter “urgent” to match tickets with “urgent” in the subject.
  • In the Reply targets, Update targets, and Resolution targets sections, enter a time target for each metric and ticket priority. You can choose from different metrics such as First Reply Time, Next Reply Time, Periodic Update Time, Pausable Update Time, Agent Work Time, and Requester Wait Time.
  • If you’ve set a schedule, select either calendar hours or business hours for Hours of operation for each priority.
  • Click Save. The SLA policy is created and applied to tickets that meet the conditions.

For more information, you can check out these articles:

 


Stephan12
  • December 14, 2023

Brandon already mentioned the best way to figure out your topic.

Please have in mind that the group SLA's will also offer additional features.

Regards, Stephan


Brandon12
  • December 18, 2023

Adding here that you can create a Trigger based on Subject contains the text Shipping Incident.